Church Expenses App is designed around two roles — the volunteer who spends, and the finance administrator who approves. Here is how it works for each.
Five steps from purchase to payment confirmation. The whole process takes under two minutes.
Download the app from the App Store or Google Play. Sign in with your mobile number — no password needed. If your finance administrator has already added you, you'll be connected to your church's expense group automatically.
When you make a purchase on behalf of the church, open the app and photograph your receipt. You can also upload a PDF. If the receipt covers multiple items, you can exclude anything that shouldn't be claimed.
Add a short description of what you purchased and why. The app auto-detects the amount and currency from your locale. Confirm the total and submit — your finance administrator is notified immediately.
You'll receive a notification when your claim is approved, declined, or returned for changes. If changes are requested, you'll see the feedback and can edit and resubmit directly in the app.
Once approved and paid, you'll be notified with the payment method and any proof of payment attached. If payment hasn't arrived after the expected window, you can raise a query through the app.
Set up once, then manage ongoing claims with minimal effort. The system does the organising — you make the decisions.
Download the app and sign in with your mobile number. This automatically creates your account and assigns you as the group organiser. Create a group that represents your church's expense system.
Invite volunteers and staff by phone number or shareable link. Assign each person a spend limit and a brief description of what they are authorised to spend on. These act as guidance, not hard enforcement.
When a claim arrives, you receive a notification in the app or via the web portal. Review the receipt photo, description, and amount. Approve, decline, or request changes with a single tap.
Approved expenses appear in your payment list. Export as a PDF or Excel file for your accounting system. Pay individually or in batches. Mark as paid, specify the payment method, and optionally attach proof.
When you move on, transfer group ownership to your successor in seconds. All history, settings, and member records transfer instantly — no disruption to the church.
Download the app, sign in with your mobile number, and have your church's expense system running in minutes. No payroll complexity. Works wherever your church is based.