Everything you need.
Nothing you don't.
Church Expenses App is focused on doing one thing well — managing volunteer and staff expenses with transparency and fairness.
Set up your expense group
Download the app, sign in with your mobile number, and create your church's expense group. Invite volunteers and staff by phone number or link. Each person gets a spend limit and a brief description of what they are authorised to spend on.
Review claims as they arrive
When a volunteer submits an expense, you receive a notification — in the app or via the web interface. Approve, decline, or request changes with a single tap. Add a note to explain your decision. The claimant is notified at every stage.
Three clear outcomes
Approve — the amount is added to your payment list. Request changes — the claim is returned with your feedback for resubmission. Decline — the claimant is informed with a reason. Every decision is logged.
Export and pay
Approved expenses appear in a payment list. Export as a PDF or Excel file for your accounting system. Pay individually or in batches. Mark as paid with the payment method and optional proof of payment attached.
Full audit trail
Every claim is timestamped, photographed, and stored. A complete, auditable record of every expense — who submitted it, when, what was purchased, and when it was paid. Ideal for annual accounts and charity reporting.
Seamless handover
Transfer group ownership to your successor in seconds. All history, settings, and member records transfer with it. Your replacement picks up exactly where you left off — with no data loss and no disruption to the team.
Set expectations before spending happens
For each member, you can set a spend limit and a brief description of what they are authorised to spend on. These act as guidance — helping volunteers spend responsibly and reducing the need to decline claims after the fact.
Limits are visible to the volunteer when they submit a claim, so there are no surprises on either side. If a claim exceeds the limit, you are notified and can make a judgment call.
Set expectations, reduce follow-ups
Define how long volunteers should wait before raising a payment query. This manages expectations and reduces unnecessary follow-ups — while giving claimants a clear, supported route to chase if payment is genuinely overdue.
Ready to bring order to your church's expenses?
Download Church Expenses App and have your expense system running before Sunday. No payroll complexity. Works wherever your church is based.